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Equipment Resources

The Resources sub-tab under Calendar lets you manage equipment and inventory — separate from Rooms (physical spaces). Track items, check them out, and schedule maintenance.

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Overview

Equipment Resources provides:

• Resource inventory - Catalog equipment, supplies, and assets
• Checkout/check-in - Track who has what
• Maintenance tracking - Flag items needing service
• Categories and status - Organize and filter your inventory
• Room assignment - Link resources to specific rooms

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Accessing Resources

1. Click Calendar in the top navigation
2. Click the Resources sub-tab
3. Available to Owners and Organization Admins

See Rooms for physical space booking — that is a separate feature.

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Adding a Resource

1. Click Add Resource
2. Enter details:
   • Name - Item identifier
   • Category - Grouping (AV, Furniture, etc.)
   • Description (optional)
   • Serial number / asset tag (optional)
   • Status - Available, Checked Out, Assigned, Maintenance, Out of Service, etc.
3. Save

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Resource Status

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Checking Out Resources

1. Find the resource in the grid or list view
2. Click to open details
3. Check out to a person with optional due date and notes
4. The resource status updates to Checked Out

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Checking In Resources

1. Open Checked Out from the action bar to see active checkouts
2. Select the checkout to return
3. Check in the resource — status returns to Available

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Maintenance

1. Click Maintenance Due in the action bar
2. View items flagged for maintenance
3. Update status when maintenance is complete

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Views and Filters

• Grid View / List View toggle
• Category filter - Filter by resource category
• Status filter - Filter by availability status

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Permissions

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Best Practices

1. Use categories - Group similar items for easier filtering
2. Track serial numbers - Helps identify specific units
3. Set maintenance schedules - Keep equipment in good condition
4. Review checkouts regularly - Follow up on overdue items