Exporting Schedules
ChurchBuddy allows you to export schedules to Word (.docx) or Excel (.xlsx) for sharing, printing, or backup.Accessing Export
- Click Calendar in the top navigation
- Click the Calendar sub-tab (not Services)
- Click Export Schedule
- The Export Schedule Calendar popup appears
The Export button is only visible on the Calendar sub-tab, and only for users with scheduling permissions (Owner, Org Admin, Team Admin, or Scheduler).
Selecting Services to Export
In the export popup:- A preview lists upcoming services only (past services are excluded)
- Check each service to include (no Select All/Clear buttons)
Export Formats
Export to Word (.docx)
- Each team on its own page
- Dates as column headers; position names as rows; assignee names in cells
Export to Excel (.xlsx)
- Each team as a separate sheet/tab
- Same layout: dates as columns, positions as rows, assignee names in cells
PDF export is not currently available in the UI.
Export Permissions
- Owners
- Organization Admins
- Team Admins
- Schedulers
The export includes all organization teams in the file — it is not filtered to only the teams you manage.
Best Practices
- Export regularly - Create periodic backups
- Use Word for printing - Use Excel for data analysis
- Name files clearly - e.g.,
Schedule_January_2026.docx - Review before sharing - Check the file looks correct