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Events Overview

Events in ChurchBuddy allow you to organize special gatherings, conferences, retreats, workshops, and other multi-day activities separate from your regular services. Events provide specialized tools for managing registration, logistics, and coordination.

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What are Events?

Events are separate from regular services and provide:
  • Event-specific organization - Keep event planning separate from regular service scheduling
  • Registration forms - Collect information from attendees with custom questions
  • Event services - Schedule services within events (managed within the event context)
  • Logistics management - Manage transportation, housing, meals, and check-in for events
  • Public access - Share registration links publicly or keep events private

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Event vs. Service

Understanding the difference:
  • Services - Regular recurring or one-time gatherings (Sunday service, Bible study, etc.)
  • Events - Special multi-day or complex gatherings that need registration and logistics coordination (conference, retreat, workshop, etc.)
Services within events are managed within the event context:
  • They appear in the event’s service list
  • They’re scheduled through the event’s scheduling interface
  • They’re separate from regular services in the Calendar section’s Services sub-tab
This approach keeps event services organized within their event while maintaining clear separation from regular service scheduling.

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Event Features

Events include:

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Basic Event Management

  • Create events with templates or from scratch
  • Set event details (name, dates, location)
  • Control visibility (public or private)
  • Set event status (draft, published, archived)

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Registration

  • Custom registration forms with unlimited questions
  • Multiple question types (text, dropdown, checkboxes, etc.)
  • Registration open/close dates
  • Allow editing of responses
  • Allow anonymous submissions

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Services

  • Add services directly to events
  • Services are managed within the event context
  • Schedule teams for event services through the event interface
  • Share service schedules publicly

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Logistics (Optional)

  • Transportation - Manage routes, drivers, vehicles
  • Housing - Coordinate accommodations
  • Meals - Plan meal periods and attendance
  • Check-in - Track arrival and departure

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Dashboard

  • Operational dashboard for managing events
  • View registrations and responses
  • Manage logistics
  • Track event status

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Getting Started

To get started with events:
  1. Create an event - Start with a template or blank event
  2. Set up registration - Build your registration form
  3. Add event services - Schedule services for your event
  4. Manage the event - Use the dashboard to coordinate
Note: Events are managed by Owners and Organization Admins. Team Admins and Schedulers can schedule people for event services but cannot create or edit events.