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Events Overview

Events in ChurchBuddy allow you to organize special gatherings, conferences, retreats, workshops, and other multi-day activities separate from your regular services. Events provide specialized tools for managing registration, logistics, and coordination.

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What are Events?

Events are separate from regular services and provide:

• Event-specific organization - Keep event planning separate from regular service scheduling
• Registration forms - Collect information from attendees with custom questions
• Event services - Schedule services within events (managed within the event context)
• Logistics management - Manage transportation, housing, meals, and check-in for events
• Public access - Share registration links publicly or keep events private

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Event vs. Service

Understanding the difference:

• Services - Regular recurring or one-time gatherings (Sunday service, Bible study, etc.)
• Events - Special multi-day or complex gatherings that need registration and logistics coordination (conference, retreat, workshop, etc.)

Services within events are managed within the event context:

• They appear in the event’s service list
• They’re scheduled through the event’s scheduling interface
• They’re separate from regular services in the Calendar section’s Services sub-tab

This approach keeps event services organized within their event while maintaining clear separation from regular service scheduling.

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Event Features

Events include:

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Basic Event Management

• Create events with templates or from scratch
• Set event details (name, dates, location)
• Control visibility (public or private)
• Set event status (Draft, Published, Active, Completed, Archived)

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Registration

• Custom registration forms with unlimited questions
• Multiple question types (text, dropdown, checkboxes, etc.)
• Registration open/close dates
• Allow editing of responses
• Allow anonymous submissions — Registrants can hide identity from others; name and email are still required on the form

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Services

• Add services directly to events
• Services are managed within the event context
• Schedule teams for event services through Event Dashboard → Services → Schedule Teams (opens /org-schedule-team/?org=…&event=…). Calendar → Schedule Team without an event= parameter only shows org-wide services, not event-only services.
• Share service schedules publicly

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Logistics (Optional)

• Transportation - Manage routes, drivers, vehicles, flight data from registrations
• Housing - Coordinate accommodations and host dashboards
• Meals - Plan meal periods, attendance, and crowd meter
• Check-in - Track arrival and departure
• SignUps - Volunteer slot and item sign-up sheets

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Registrant Portal

• My Event - Registrants view their info, schedule, and self check-in
• Public registration - Shareable registration links

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Dashboard & Analytics

• Event Dashboard - Central hub with Overview, Services, Registration, Logistics, Analytics tabs
• Analytics - Registration trends and statistics

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Getting Started

1. Create an event
2. Set up registration
3. Use the Event Dashboard
4. Add event services
5. Set up SignUps (optional)
6. Share public registration