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Host Dashboard

The Host Dashboard gives housing hosts a dedicated view of their assigned guests, including guest details, arrival status, and stay dates.

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Overview

The Host Dashboard shows hosts:
  • Assigned Guests - All guests staying at their location
  • Guest Details - Names, contact info, and special needs
  • Arrival Status - Whether guests have been marked arrived at the host location
  • Stay Dates - Arrival and departure dates
Arrival status is housing-specific — hosts mark when a guest arrives at their home, not general event QR check-in.

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Accessing the Host Dashboard

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Web (hosts)

Organizers email hosts a link to the public host dashboard:
The host_token is required for Mark Arrived actions. Links are minted when organizers send host dashboard emails from the event housing section.
/host-dashboard/?org=…&event=…&location=… is the logged-in admin/internal view. It does not include Mark Arrived — that action lives on the public host dashboard with a valid host_token.

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Web (from My Event)

When a logged-in user is the host for a housing location, My Event can mint a token and redirect to /public-host-dashboard/ with host_token.

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Mobile App

Hosts open the Host Dashboard from My Event when they are assigned as a housing host for their own registrant tab.

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Dashboard Features

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Summary Statistics

  • Total Guests — Assigned to this location
  • Checked In — Guests marked arrived at the host location
  • Capacity / Current Occupancy — Location limits and usage
Guest cards show Pending Check-in or ✓ Checked In (not a separate “Expected” summary stat).

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Guest Cards

Each guest displays:
  • Name
  • Arrival status - Marked arrived or expected
  • Stay Dates - Arrival and departure
  • Contact Info - Phone or email
  • Dietary Restrictions and Special Needs
  • Notes

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Mark Arrived

Web (public host dashboard): Tap Mark Arrived next to each guest (requires host_token in the URL). Mobile: Tap Mark Arrived on each guest card in the Host Dashboard screen.

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Notifying Guests (Mobile)

Hosts can send push notifications to all guests assigned to their home:
  1. Open the Host Dashboard (mobile)
  2. Tap Send Notification
  3. Type your message (title is set automatically as “Message from your host”)
  4. Send
Guests receive a push notification on the ChurchBuddy mobile app if they have notifications enabled.
Push messaging to guests is a mobile app feature. Web public host dashboard supports viewing guests and Mark Arrived.

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For Event Organizers

  1. Assign guests to housing locations with a host email
  2. Click Email Dashboard to Host in the housing section to send the public link with host_token
  3. Share arrival instructions before the event

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Best Practices

  1. Send the public link — not the internal /host-dashboard/ URL
  2. Include all URL parameters — org, event, location, and host_token
  3. Review guest details — Check dietary restrictions before guests arrive
  4. Use mobile push for updates — Send arrival instructions or schedule changes
See also Housing Management.