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Services in Events

Events can include services (worship services, sessions, meetings, etc.) managed within the event context — separate from regular Calendar services.

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Understanding Event Services

When you create a service within an event:

• It is stored as part of the event
• It appears in Event Dashboard → Services
• It does not appear in Calendar → Services
• Teams are scheduled via bulk scheduling filtered to this event

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Adding a Service to an Event

1. Open the Event Dashboard for your event
2. Click the Services tab
3. Click Add Service
4. Fill in:
   • Service Name (e.g., “Opening Session”, “Worship Service”)
   • Start Date and Time
   • End Date and Time
   • Location (optional)
   • Teams - Select involved teams
5. Configure recurrence if needed (same rules as regular services, max 20 occurrences)
6. Save

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Managing Event Services

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Editing

1. Event Dashboard → Services
2. Click Edit on the service card (Owner / Org Admin only)
3. Save changes

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Removing

1. Event Dashboard → Services
2. Delete the service
3. Confirm removal

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Scheduling for Event Services

1. Open Event Dashboard → Services
2. Click Schedule Teams on any service card (Owner / Org Admin only)
3. The Schedule Team Members page opens, filtered to this event’s services only
4. Scroll through service cards and assign people to positions (auto-saves)
5. Return to the Event Dashboard when finished

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Sharing Service Schedules

Share who’s serving at each event service:

1. Event Dashboard → Services
2. Click Share Schedule (Owner / Org Admin only; modal title: “Share Service Team Schedules”)
3. Copy and share the public link

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Best Practices

1. Name clearly - e.g., “Friday Night Worship” or “Session 1: Welcome”
2. Set times accurately - Include start and end times
3. Assign teams early - Schedule well in advance
4. Use consistent locations - Set at event level if all services share a venue