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Event SignUps

SignUps let you create sign-up sheets for volunteer slots, items, meals, or other opportunities within an event. Registrants and members sign up via a public link or while logged in.
Platform: Web only for creating and managing sheets. Public sign-up pages work on any device.

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Overview

SignUps support:
  • Volunteer slots - Time-based or capacity-limited slots
  • Item/meal sign-ups - Bring an item, sign up for a meal slot
  • Public links - Share via URL, QR code, or embed
  • Roster management - View who signed up, export, email roster

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Accessing SignUps

  1. Open the Event Dashboard for your event
  2. Click the Logistics tab
  3. Enable SignUps using the logistics toggle (if not already enabled)
  4. Click the SignUps sub-section
SignUps must be enabled via the SignUps checkbox in the Logistics tab before the sub-section appears. You also need logistics_signups_view or admin permissions.

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Creating a Sign-Up Sheet

  1. Click + New sign-up sheet
  2. Configure the sheet:
    • Title and description
    • Who can sign up — Mix — guests for open slots, members for restricted, Anyone with the link (no login), or Logged-in members only
    • Slots - Add time slots or item slots with capacity limits
  3. Save the sheet

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Sharing a Sign-Up Sheet

  1. Open the sheet in the SignUps section
  2. Click Share
  3. Options:
    • Copy link - Public URL for the sign-up page
    • QR code - For printing or displaying
    • Embed code - For embedding in a website
Public sign-up URL format:

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Signing Up (Registrant View)

On the public sign-up page, users can:
  1. View available slots and capacity
  2. Fill in their details (name, email, etc.)
  3. Claim a slot
  4. Cancel their sign-up (if allowed)
Members logged into ChurchBuddy see their identity pre-filled.

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Managing Roster

From the SignUps section for each sheet:
  • Roster — Toggle inline roster view
  • Export — Download sign-up data as a spreadsheet
  • Email — Send the roster to coordinators (requires signups edit permission)
  • Edit/delete sheet - Modify or remove the sign-up sheet

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Best Practices

  1. Set clear slot descriptions - Help people know what they’re signing up for
  2. Set appropriate capacity - Prevent over-sign-up
  3. Share early - Send links with event communications
  4. Monitor the roster - Check fill rates and follow up on empty slots
  5. Use mixed access carefully - Members-only for internal volunteer roles; mixed for public item drives
SignUps are separate from Custom Forms (standalone org forms) and Event Registration (main event registration).