> ## Documentation Index
> Fetch the complete documentation index at: https://guide.worshipbuddy.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Rooms

> Manage rooms with booking capabilities and approval workflows

# Rooms

The **Rooms** sub-tab under **Calendar** helps you manage physical spaces in your organization — booking, approval workflows, and conflict detection.

<Info>
  **Platform**: Web only. For equipment and inventory, see [Equipment Resources](/ChurchBuddy/Setup/resources) — a separate **Resources** sub-tab under Calendar.
</Info>

## Overview

Rooms provides:

* **Room inventory** - Catalog all your spaces
* **Booking system** - Request room reservations
* **Approval workflow** - Review and approve booking requests
* **Conflict detection** - Prevent double-bookings

## Accessing Rooms

1. Click **Calendar** in the top navigation
2. Click the **Rooms** sub-tab
3. Owners and Organization Admins only — the **Rooms** sub-tab is hidden from Team Admins, Schedulers, and Members

## Adding a Room

1. Click **Add Room**
2. Enter details:
   * **Name** - e.g., "Fellowship Hall", "Room 201"
   * **Room Type** - Sanctuary, Classroom, Office, Kitchen, Fellowship Hall, **Outdoor Space**, Storage, Other
   * **Capacity** - Maximum occupancy
   * **Building** / **Floor** (optional)
   * **Color** - Display color for calendar views
3. Save

### Room Features

Track amenities: **Wheelchair Accessible**, **WiFi Available**, **Kitchen Facilities**, **Climate Control**, **Natural Light**, plus table/chair counts and AV Equipment.

## Booking Rooms

1. Find the room
2. Click **Book Room**
3. Enter date, start/end time, purpose, and notes
4. Submit the request

### Booking Status

* **Pending** - Awaiting approval
* **Approved** - Confirmed
* **Declined** - Rejected
* **Cancelled** - Cancelled

## Approval Workflow

Configure per room whether bookings require approval:

1. Edit the room
2. Toggle **Requires Approval**
3. If enabled, bookings go to **Pending** until approved

Review pending requests via **Pending Approvals** in the Rooms section.

## Views

* **Grid View** - Room cards with key info
* **List View** - Sortable table for many rooms

## Conflicts

The system detects double-bookings and shows warnings before confirming overlapping reservations. View conflicts under **Rooms → Conflicts**.

## Permissions

Rooms are **Owner / Organization Admin only**. Team Admins, Schedulers, Members, and Viewers do not see the **Rooms** sub-tab on Calendar.

| Role              | Access                |
| ----------------- | --------------------- |
| Owner / Org Admin | Full rooms management |
| All other roles   | No access             |

## Best Practices

1. **Complete room profiles** - Add features and capacity
2. **Set appropriate approval** - Require approval for high-demand spaces
3. **Review pending requests promptly**
4. **Keep capacity accurate** - Important for safety compliance