> ## Documentation Index
> Fetch the complete documentation index at: https://guide.worshipbuddy.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Equipment Resources

> Track and manage equipment checkout, maintenance, and inventory

# Equipment Resources

The **Resources** sub-tab under **Calendar** lets you manage equipment and inventory — separate from **Rooms** (physical spaces). Track items, check them out, and schedule maintenance.

<Info>
  **Platform**: Web only. Resources are at **Calendar → Resources**, not in the mobile app.
</Info>

## Overview

Equipment Resources provides:

* **Resource inventory** - Catalog equipment, supplies, and assets
* **Checkout/check-in** - Track who has what
* **Maintenance tracking** - Flag items needing service
* **Categories and status** - Organize and filter your inventory
* **Room assignment** - Link resources to specific rooms

## Accessing Resources

1. Click **Calendar** in the top navigation
2. Click the **Resources** sub-tab
3. Available to Owners and Organization Admins

See [Rooms](/ChurchBuddy/Setup/rooms) for physical space booking — that is a separate feature.

## Adding a Resource

1. Click **Add Resource**
2. Enter details:
   * **Name** - Item identifier
   * **Category** - Grouping (AV, Furniture, etc.)
   * **Description** (optional)
   * **Serial number / asset tag** (optional)
   * **Status** - Available, Checked Out, Assigned, Maintenance, Out of Service, etc.
3. Save

## Resource Status

| Status             | Meaning                                                                                   |
| ------------------ | ----------------------------------------------------------------------------------------- |
| **Available**      | Ready to check out                                                                        |
| **Checked Out**    | Currently assigned to someone                                                             |
| **Assigned**       | Permanently or semi-permanently assigned to a room (detail view shows "Assigned to Room") |
| **Maintenance**    | Being serviced (badge label; not "In Maintenance")                                        |
| **Out of Service** | Not usable                                                                                |

## Checking Out Resources

1. Find the resource in the grid or list view
2. Click to open details
3. Check out to a person with optional due date and notes
4. The resource status updates to **Checked Out**

## Checking In Resources

1. Open **Checked Out** from the action bar to see active checkouts
2. Select the checkout to return
3. Check in the resource — status returns to **Available**

## Maintenance

1. Click **Maintenance Due** in the action bar
2. View items flagged for maintenance
3. Update status when maintenance is complete

## Views and Filters

* **Grid View** / **List View** toggle
* **Category filter** - Filter by resource category
* **Status filter** - Filter by availability status

## Permissions

| Role      | View | Check Out/In | Manage Resources |
| --------- | ---- | ------------ | ---------------- |
| Owner     | ✓    | ✓            | ✓                |
| Org Admin | ✓    | ✓            | ✓                |
| Others    | ✗    | ✗            | ✗                |

## Best Practices

1. **Use categories** - Group similar items for easier filtering
2. **Track serial numbers** - Helps identify specific units
3. **Set maintenance schedules** - Keep equipment in good condition
4. **Review checkouts regularly** - Follow up on overdue items