> ## Documentation Index
> Fetch the complete documentation index at: https://guide.worshipbuddy.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Understanding Scheduling Warnings

> Learn how to interpret conflict, unavailability, and fatigue indicators

# Understanding Scheduling Warnings

ChurchBuddy uses a sophisticated warning system to help you make informed scheduling decisions. When assigning people to services, you'll see color-coded indicators that highlight potential issues like conflicts, unavailability, and scheduling fatigue.

## Warning Colors

### Red Highlighting

A user highlighted in **red** indicates a **team or position assignment conflict** — for example, cross-team rules when teams don't allow shared assignments, or intra-team position rules. Status label: **Team Conflict**. Same-day assignments on allowed teams do not automatically show red.

<Warning>
  **Warning**: Scheduling someone with a red conflict means they'll be double-booked. Only do this if the conflict is acceptable (for example, if one of the teams allows assignment with other teams).
</Warning>

### Yellow Highlighting

A user highlighted in **yellow** means they have indicated that they are **unavailable** that day. They've marked this date in their availability calendar as unavailable.

<Info>
  **Tip**: You can still schedule someone who's unavailable, but consider whether it's necessary. They may have a good reason for marking themselves unavailable.
</Info>

### Blue Highlighting (Fatigue)

A user highlighted in **blue** indicates **fatigue** - they have been scheduled frequently in recent services. The shade of blue indicates the level of fatigue:

* **Light blue** - Minimal fatigue (scheduled a few times recently)
* **Medium blue** - Moderate fatigue
* **Dark blue** - High fatigue (scheduled many times recently)
* **Very dark blue** - Very high fatigue (scheduled very frequently)

Fatigue is calculated based on how many times a person has been scheduled in recent services, with more recent assignments weighted more heavily.

<Info>
  **Tip**: Fatigue indicators help you balance workloads and avoid over-scheduling the same people repeatedly. Consider scheduling people with lower fatigue levels to distribute work more evenly.
</Info>

## Viewing Warning Details

If you are unsure why a user is highlighted in a particular color, you can:

* **Hover over the user's name** in the dropdown to see a tooltip explaining the specific reason
* **Look at the status text** next to their name (e.g., "Unavailable", "Fatigue", "Team Conflict")
* The status indicators are sorted to show available people first, making it easy to find people without warnings

## Priority of Indicators

When a user has multiple issues, the most severe indicator is shown:

1. **Red (Conflicts)** - Highest priority
2. **Yellow (Unavailable)** - Medium priority
3. **Blue (Fatigue)** - Lower priority (informational)
4. **No highlighting** - Available and no issues

This priority system ensures you see the most critical warnings first.