> ## Documentation Index
> Fetch the complete documentation index at: https://guide.worshipbuddy.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Transportation Management

> Manage vehicles, drivers, routes, and passenger assignments for event transportation

# Transportation Management

Coordinate ground transportation: vehicles, drivers, routes, passenger assignments, and QR check-in using registration QR codes.

## Setting Up Transportation

1. **Event Dashboard → Logistics**
2. Enable **Transportation** under **Enable Services**
3. Open the **Transportation** sub-section
4. Add vehicles and drivers, then create routes

## Vehicles

Click **+ Add Vehicle** and set name, type, capacity (includes driver), bag capacities, license plate, and notes.

You cannot delete a vehicle assigned to active routes.

## Drivers

Add drivers with name, email, phone, optional linked vehicle, and notes.

### Driver Dashboard

```
/driver-dashboard/?org={org_id}&event={event_id}&driver={driver_id}
```

Shows routes, passengers, pickup times, and check-in status for that driver.

## Flight Data

**Logistics → Transportation → Flight Data** lists arrivals, departures, and luggage from registration responses — not live flight tracking. The standalone Flight Tracker map page is not linked from the UI.

## Routes

Click **+ Create Route** (not "+ Add Route").

Configure:

* Route name, type (Arrival/Departure), origin, dropoff
* Ordered pickup locations (airport, bus/train station, or address)
* Departure and arrival datetimes
* Vehicle and driver
* Optional capacity override
* **Enable reminder emails for this route** — reminds passengers to use their registration QR code at check-in

### Viewing Passengers

Passengers appear inline under each route as **Assigned Passengers (N)** — there is no separate **View Passengers** button.

## Assigning Passengers

Assignments use **drag-and-drop**:

1. Find **Unassigned Registrants** in the Transportation section
2. **Drag registrants onto a route** to assign them

There is no **+ Assign Transportation** modal or **Bulk Assign** button for transportation (Bulk Assign exists for housing only).

Passengers use their **registration QR code** for transportation check-in — no separate route QR codes.

## Transportation Scanner

`/transportation-scanner/?org={org_id}&event={event_id}`

1. Enter **Your Name**
2. Select the route
3. Scan registration QR codes
4. System verifies assignment and records check-in

## Route Notifications

When a route has a driver and assigned passengers:

* **Send tickets and route info** — Sends route details to passengers and the driver

The route checkbox **Enable reminder emails for this route** controls QR reminder emails — there are no separate **Send Reminder** or **Send to Driver** buttons beyond the combined send action.

## Export

There is no transportation **Export** button in the event dashboard UI today.

## Best Practices

1. Create vehicles and drivers before routes
2. Use descriptive route names with time and destination
3. Test the transportation scanner before event day
4. Share driver dashboard URLs with `driver=` parameter
5. Monitor route capacity (driver counts toward vehicle capacity)

## Troubleshooting

**Can't delete vehicle:** Remove from all routes first.

**Can't assign passenger:** Route may be at capacity; confirm registrant is registered.

**QR not scanning:** Passenger must use registration QR and be assigned to the selected route.

**Driver dashboard empty:** Verify `driver=` ID and route assignments.