> ## Documentation Index
> Fetch the complete documentation index at: https://guide.worshipbuddy.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Event SignUps

> Create volunteer slot and item sign-up sheets for events

# Event SignUps

SignUps let you create sign-up sheets for volunteer slots, items, meals, or other opportunities within an event. Registrants and members sign up via a public link or while logged in.

<Info>
  **Platform**: Web only for creating and managing sheets. Public sign-up pages work on any device.
</Info>

## Overview

SignUps support:

* **Volunteer slots** - Time-based or capacity-limited slots
* **Item/meal sign-ups** - Bring an item, sign up for a meal slot
* **Public links** - Share via URL, QR code, or embed
* **Roster management** - View who signed up, export, email roster

## Accessing SignUps

1. Open the **Event Dashboard** for your event
2. Click the **Logistics** tab
3. Enable **SignUps** using the logistics toggle (if not already enabled)
4. Click the **SignUps** sub-section

<Info>
  SignUps must be enabled via the **SignUps** checkbox in the Logistics tab before the sub-section appears. You also need `logistics_signups_view` or admin permissions.
</Info>

## Creating a Sign-Up Sheet

1. Click **+ New sign-up sheet**
2. Configure the sheet:
   * **Title** and description
   * **Who can sign up** — **Mix — guests for open slots, members for restricted**, **Anyone with the link (no login)**, or **Logged-in members only**
   * **Slots** - Add time slots or item slots with capacity limits
3. Save the sheet

## Sharing a Sign-Up Sheet

1. Open the sheet in the SignUps section
2. Click **Share**
3. Options:
   * **Copy link** - Public URL for the sign-up page
   * **QR code** - For printing or displaying
   * **Embed code** - For embedding in a website

Public sign-up URL format:

```
https://church.worshipbuddy.org/signup/?org={org_id}&event={event_id}&sheet={sheet_id}
```

## Signing Up (Registrant View)

On the public sign-up page, users can:

1. View available slots and capacity
2. Fill in their details (name, email, etc.)
3. Claim a slot
4. Cancel their sign-up (if allowed)

Members logged into ChurchBuddy see their identity pre-filled.

## Managing Roster

From the SignUps section for each sheet:

* **Roster** — Toggle inline roster view
* **Export** — Download sign-up data as a spreadsheet
* **Email** — Send the roster to coordinators (requires signups edit permission)
* **Edit/delete sheet** - Modify or remove the sign-up sheet

## Best Practices

1. **Set clear slot descriptions** - Help people know what they're signing up for
2. **Set appropriate capacity** - Prevent over-sign-up
3. **Share early** - Send links with event communications
4. **Monitor the roster** - Check fill rates and follow up on empty slots
5. **Use mixed access carefully** - Members-only for internal volunteer roles; mixed for public item drives

<Info>
  SignUps are separate from [Custom Forms](/ChurchBuddy/Setup/forms) (standalone org forms) and [Event Registration](/ChurchBuddy/Events/registration-forms) (main event registration).
</Info>